Clients write when it suits them
At night, on weekends, while your staff are busy. The system replies instantly, in the messenger the client used.
Automation from Vorarlberg, Austria
A client writes at 23:40.
A reply in 3 seconds.
Booked a minute later.
The system answers clients in messengers and on your website, advises on your services and books them into your calendar. Around the clock, no receptionist needed.
- 24/7
- no weekends, no breaks
- 4 channels
- Telegram, Instagram, WhatsApp, website — in one inbox
- 10–21 days
- from the first call to launch
Four steps
the system takes
Example: a dental clinic. It works the same for salons, studios, repair shops, schools — anything with appointments.
Advises using your information
Prices, services, terms, FAQs: the system only answers with what you gave it. Unusual questions go to your staff.
Books into your calendar
Shows only free slots, books with the right specialist and takes a deposit if needed. No double bookings.
Reminds and keeps everything on track
The day before, it sends a reminder and handles confirmation or rescheduling. The client lands in your CRM and you get notified.
LD
Lumen Dental Cliniconline
What you see meanwhile
Inbox — all channels
- InstagramAnna
Hi! How much is a cleaning…
- TelegramJonas
Can I move it to Saturday?
- WhatsAppMarie
Thanks, see you!
- WebsiteLukas
Enquiry: implant consultation
All conversations in one place. The reply went out in 3 seconds and nobody on your team was interrupted.
Where the answer comes from
Price list
Consultation — free
Professional cleaning — €95 · 60 min
Whitening — €290
FAQ
Does it hurt? — No. Sensitive teeth get anaesthesia, free of charge
Parking — yes, in the courtyard
Rules
Bookings at least 2 hours ahead
Unknown question → to your staff
Calendar — this week
9:0010:0011:0012:0013:0014:0015:0016:0017:00
Mon
Tue
Wed
Thu
FriAnna
The booking appeared in the dentist’s Google Calendar. The slot is now blocked for others.
CRM — client record
Anna K.Pending
- Service
- Cleaning
- Visit
- Fri, 10:00 · Dr. Lisa Moser
- Source
- Phone
- +43 664 123 45 67
- Thu 10:00 — reminder sent
- Thu 10:03 — client confirmed
- To your Telegram: “Anna confirmed, Fri 10:00”
What the system does
Built around your process. Start with one channel and add more as you grow.
Answers on every channel
Telegram, Instagram, WhatsApp, Viber, website chat. All conversations in one inbox.
Advises
Based on your prices, services and rules. In your tone of voice and the client’s language.
Books and reserves
Google Calendar, Shore, Salonized, Calendly or your CRM. Appointments, tables, rentals, trial classes.
Takes deposits
A payment link right in the chat. Fewer last-minute cancellations.
Sends reminders
A day and a couple of hours before the visit. Confirm or reschedule in one tap.
Hands over to a person
If a question is unusual or a client is unhappy, the chat goes straight to your staff.
Keeps a client database
Every contact in your CRM or a Google Sheet: who, from where, booked for what.
Brings clients back
A message a month after the visit, birthday wishes, a repeat booking.
Works for:
- hotels
- golf clubs
- clinics
- beauty salons
- barbershops
- fitness and yoga studios
- car repair shops
- schools and tutors
- photo studios
- restaurants
- service companies
How to start
You spend about two hours on the whole project. I handle the rest.
- 30 minutes · free
Review
A call about how clients reach you now and where you lose them.
- 2 days · free
Demo
I show a working conversation with your services and prices. You decide whether to go ahead.
- 10–21 days
Launch
I connect channels, calendar and CRM. We test together, then switch it on for clients.
- 14 days
Support
I monitor the conversations and refine the answers. After that, it’s optional.
What silence
after hours costs
Run it on your own numbers. Every assumption is visible and adjustable — put in your own if mine look optimistic.
Assumptions — adjust them
- Enquiries lost per month
- 42
- Of those, the system recovers
- 13
- Revenue lost per month
- 2340 €per year — 28080 €
- The “System” package pays for itself in
- 1.2 mo.
This is an estimate, not a promise. The system does not create demand — it answers the people who already write to you. I’ll show the exact picture in the demo, on your data.
Pricing
For the first three pilot projects the price is fixed: what I quote is what you pay, even if it turns into more work. After that, from the figure shown.
Start
€2,100fixed · then from €3,500
10 days
+ support €190 a month
- One channel: Telegram, Instagram or WhatsApp
- Advice on your services and prices
- Booking into Google Calendar
- Notifications about new bookings
System
€4,500fixed · then from €7,500
14–21 days
+ support €290 a month
- All channels in one inbox
- Booking into your calendar or CRM
- Deposits in the chat
- Reminders and visit confirmations
- Handover to your staff
- Daily summary in your Telegram
The price depends on the number of channels, how complex the scenarios are and which systems we connect. Support covers updating prices and services, checking conversation quality, refining scenarios and a direct line to me. Prices exclude VAT. External services (messengers, AI model, hosting) are paid separately, usually €20–60 per month. All accounts are registered to you.
The first 3 pilot projects
Founding price —
40% lower.
No risk for you.
Left: 3
- Demo before payment
I show you a working system with your services. If it’s not right, we part ways and you pay nothing.
- Payment 50/50
The second half once the system is live and you have accepted it.
- In return
An honest review and permission to show the project in my portfolio.
Questions
What if the system gives a wrong answer?
It only answers from the knowledge base we build together. If there’s no answer, it hands the chat to your staff instead of making things up. For the first two weeks I read the conversations myself and fix any inaccuracies.
Will clients know they’re talking to a bot?
Yes. Under EU rules (the AI Act), clients must be told they’re talking to a digital assistant. It still speaks in your tone and on behalf of your company.
Do we need to change the software we use?
No. The system connects to what you already use: calendar, CRM, spreadsheet. If you have nothing yet, I’ll suggest the simplest option.
What about client data?
All accounts and data belong to you and stay in your own services, set up with GDPR in mind. After handover you get full access.